KHIPUx
Latin American events in AI

Call for Proposals

Submit your applications to host a KHIPUx event in your country, anywhere across Latin America.

Applications can be submitted in Spanish, Portuguese or English.

Important dates

About the KHIPUx Program

The KHIPUx Program aims to help strengthen the machine learning and artificial intelligence local communities across the whole Latin American region. We offer two ways to participate: host your own official KHIPUx event (Track A), or get support for an existing or new initiative with a Community Grant (Track B).

Track A – Host a KHIPUx event: Support official but independent KHIPUx events that capture the spirit of KHIPU at a local scale. KHIPUx align closely with KHIPU’s core mission and are explicitly branded as “KHIPUx [Location]” (e.g., “KHIPUx Bogotá”, “KHIPUx Brazil”) becoming part of a larger, interconnected network. (See Track A Application Template.)
Track B – Build with KHIPU Community Grants: Promote a variety of existing or new, smaller-scale events that align with KHIPU’s mission, fostering grassroots AI engagement across Latin America. Whether it is a standalone event or part of a larger scientific meeting, it can qualify to be supported by KHIPU Community Grants. (See Track B Application Template.)

Learn more about each track

Track A: Host a KHIPUx event

What is a KHIPUx event?

A KHIPUx event is an officially recognized, independently organized scientific gathering that aligns with KHIPU’s core values and branding to strengthen the AI ecosystem in Latin America.

The event must demonstrably embody KHIPU’s core values (LatAm focus, community, ethical AI, knowledge sharing, inclusivity, diversity). This needs to be woven into the event’s theme, speaker selection, workshop content, and planned activities. This includes that all full time students have complimentary registration.

KHIPUx events are explicitly branded as “KHIPUX [Location]” (e.g., “KHIPUx Bogotá”, “KHIPUx Brazil”) and are part of larger, interconnected network of KHIPUx events.

Finally, all KHIPUx events are non-profit.

What does KHIPU offer?

What KHIPU offers:

An opportunity for deeper partnership with KHIPU
Economic support up to USD 5,000. Grant amounts will be determined based on the proposal and available KHIPU resources.
Access to KHIPU’s speaker network and potentially a KHIPU representative attending/speaking.
Promotion through KHIPU’s official channels (website, social media, newsletter).
Guidance for organizers from the core KHIPU team.
A KHIPUx organizer’s toolkit.
Support in establishing connections with other KHIPUx event organizers.
Brand name and logos.
Participation in the main KHIPU event.

What are the requisites?

Duration: Minimum of one full day of activities (or equivalent for a multi-day, shorter-hour event).
Focus on AI: The event must feature lectures, talks, or other activities that center on the fundamentals, current research, or practical applications of AI
Connection to LatAm: the event must be based in LatAm.
Ethics and values: Clear commitment to ethical AI principles in content and organization, as reflected in our Mission and the Montevideo Declaration.
Branding: Adherence to KHIPUx branding and reporting guidelines, using KHIPUx branding in all materials (digital and physical).
Student Accessibility: Organizers must provide complimentary registration to all full-time students
Post-event report: A comprehensive post-event report focusing on KHIPUx objectives achieved should be submitted.
Open resources: Sharing resources (e.g. slides) under the KHIPUx banner, through a shared KHIPUx repository or platform.
Code of conduct: Adhering to the KHIPU code of conduct and ensuring this is shared prior and during any event

What are examples of ideal events?

A multi-day conference with a specific, cutting-edge AI theme relevant to LatAm (e.g., “KHIPUx AI for Sustainable Agriculture” or “KHIPUx: The Future of AI Governance in Latin America”).
A 2-day event focusing on AI applications for addressing climate change challenges specific to the Andean region. Includes research presentations, policy roundtables, and a hackathon for developing local solutions.
A full-week school in AI and related topics. Includes short courses and participants’ poster presentations.

What can I use the funding for?

Venue rental and associated costs (AV, internet).
Speaker travel and accommodation (prioritizing regional speakers where possible to maximize budget).
Stipends or scholarships to support attendance of students or participants from underrepresented groups.
Catering
Printing of materials (badges, programs – encourage digital where possible).
Development of event websites or platforms.
Marketing and promotion costs.
Accessibility services (e.g., sign language interpreters, captioning).
Recording and dissemination of talks/materials.

How will my proposal be evaluated?

When evaluating proposals, we will pay particular attention to several key areas. While specific evaluation points may be refined, proposals will generally be assessed on aspects such as:

KHIPU Mission Alignment (AI focus, LatAm relevance, community building)
Projected Impact & Reach (Target audience, potential outcomes, scale)
Operational Feasibility (Clear agenda, realistic timeline, sound logistics)
Team Capability & Experience
Risk Mitigation Strategy
Budgetary Soundness & Value
Commitment to Inclusivity & Diversity (Accessibility, promoting diversity)
Innovation & Originality

Track B: Build with KHIPU Community Grants

What are KHIPU Community Grants?

KHIPU Community Grants support existing or new AI events, symposia or workshops that are relevant to LatAm, fostering grassroots AI engagement across Latin America. Events can either be standalone gatherings or part of larger scientific meetings.

The event must demonstrably embody KHIPU’s core values (LatAm focus, community, ethical AI, knowledge sharing, inclusivity, diversity) and clearly demonstrate that it is organized without commercial intent or for-profit purposes.